Audit Your Documentation in South Florida

At a minimum the formation documents and annual reports filed with Sunbiz, the operating agreement or bylaws, records of ownership and major decisions, the FEIN letter, tax returns, licenses and key contracts. The exact list depends on your entity type and industry, and we build it with you.

A financial audit tests numbers and transactions. A documentation audit checks the legal and administrative records of the company: whether they exist, are current, agree with each other and are properly stored. When you need both, our internal audit services cover the numbers.

An inventory of what your entity should have, a comparison against what you actually have, a check that names, addresses, officers and ownership match across Sunbiz, the IRS, the bank and your licenses, a structured digital file with an index, and a written summary of the gaps with the steps to close each one. You leave with one organized file and a clear list of what to fix.

Whatever you have, in whatever state it is in: folders, PDFs, emails with attachments and access to your Sunbiz and agency accounts. Part of the work is finding out what is missing, so incomplete is a normal starting point.

This is the most common finding: an officer who left years ago still listed, an old address, or ownership percentages that differ between documents. Banks, lenders and buyers in Miami-Dade and Broward notice these first. We list each inconsistency and fix the public record through the Florida annual report or an amendment, and the private documents through the appropriate update.

Typically the formation and ownership documents, agreements and minutes, tax returns and financial statements, licenses and permits, key contracts and leases, and evidence that the company is active and in good standing. Owners in Kendall preparing a sale or an SBA loan usually discover gaps in that list; we close them before the request arrives.

Both depend on the age of the company, how many agencies and licenses are involved and how scattered the documents are. A two-year-old LLC with one owner is a short job; a company in Doral with ten years of activity, several partners and multiple licenses is a larger one. We agree the scope in the first conversation.

Yes. Documents are shared securely and the digital file is built online, with review meetings by video or by appointment at our Palmetto Bay or Sunrise office. Owners who manage a Florida company from abroad do the whole process remotely, in Spanish or English.